The principle is as simple as a traditional hat draw. There are 3 main steps:
Create your draw and define the following:
Is everything set? Are the participants registered? Confirm the launch of the draw! Then everyone receives an invitation via e-mail giving them access to their personal space and allowing them to launch the draw, exchange anonymous messages, write their letter to Santa Claus or even find gift ideas.
As an organizer, you can check at any time that everyone has been able to launch their draw and if necessary correct the emails and send back the invitation emails (without having access to the results)
The big day arrives and you can exchange your gifts!
If you have opted for modes A - Anonymous gift-giver or C - The giver's identity is revealed only when the gift is presented, you can now reveal the draw results.
When launching your event, you will be able to choose between 3 draw modes to manage how and when the results of the draw are revealed:
Each participant knows only his own draw on the participant area.
Then, on the Big Day, the results can be revealed with authorization of the organizer (on Monitor my Secret Santa) in 2 steps:
Each participant knows his draw on drawn of other participants (visible on the participant area).
Santa doesn't know their target until the big day! They can exchange anonymous messages to ask for more indications.
ThThen, on the Big Day, the results can be revealed with authorization of the organizer (on Monitor my Secret Santa) in 2 steps:
In Step 1 - Organization , you can define exclusion rules between participants.
It is very useful to define rules such as "No draw possible in a couple", "No draw possible between brothers and sisters", "No draw possible between people of the same department", etc. You are free to define the rules you want.
Note that a person can never draw their own name. If person A draws person B, B could also draw the name of A (they will only discover this on the day of the gift exchange).
A minimum of 3 participants is required and the limit is 500 participants. If this limit restricts you, contact us.
Your draw will likely gather a large group (typically between 10 and 20 people). There are 2 possible approaches to choose from:
Add the list of names / surnames and emails and make a CSV entry or easily import a CSV file you already have
Let participants register themselves by sharing the event registration link (via email, WhatsApp, Facebook, Twitter, etc.). Each participant enters their name and creates a my-secret-santa.org account in one click via Facebook or Google.
Note 1: It is important to note that the addition of participants is only possible in Step 1 - Event organization (once validated, it is no longer possible to add or delete participants)
Note 2: The organizer can modify registrations if necessary and check that everyone is registered.
When you launch a new event, you can associate a graphic theme with it, the drawing space will then be personalized with the colors of the theme and each participant will be associated with an icon related to the chosen theme (a Christmas object for the theme "Christmas", a Flower for the theme "Flower", etc.).
Note that the icon / participant association is random and cannot be modified.
There is no age limit. It is up to you to decidehow you want to involve people who do not have email addresses, for example, it is possible to launch a draw dedicated to children with their parents' addresses, etc. If necessary, people with no email can borrow the email of another participant (it is possible to use an email address several times for the same draw when the registration is managed by the organizer).
There are several possible causes: the e-mail address may be incorrect or blocked by anti-spam (especially if it is a company e-mail).
Go to the Monitor my Secret Santa page on your event page:
Still not received?
This is very rare but some anti-spam systems are particularly restrictive and require validation by Captcha (i.e. Mailinblack.com, etc.):
As in a materialized draw, it is complicated to add or remove participants once the draw is complete. Once your draw has been validated and the invitation emails sent, you have 2 options:
Watch our video on how my-secret-santa.org works